coloured blocs inviting people to an agm

Why being a Company Member and attending our Annual General Meeting is important (Reminder 2)

Post 08 Nov 2023 in The Garve & District Development Company by Tina Hartley

As a Company we act on YOUR behalf, move forward YOUR wishes and priorities for community development as laid down in YOUR Community Development Plan

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What do we need to keep the Development Company up and running?

New Company Members

At the moment, around a third of the community are registered as members which means we still have a lot of residents out there that could join and make their views known about community development. We are a member-led company, the more members we have the louder your voice is!

Not sure if you are already a member - just use the CONTACT AREA and drop us an email we can check instantly for you.

New Board Members

The Company can have up to 8 voluntary Board members. At the moment, we have just 4 which is the exact amount we need to allow the Company to continue - our "quorum". If, for some reason, we lose a Board member the Company is unable to legally make decisions - community development, community grants, free activities all stop!

Want to find out more about becoming a voluntary Board member check out the role description at the right hand side of this post and use the CONTACT AREA to get in touch.

Why, as a Company Member, is it important for you to attend our Annual General Meeting (AGM)

What is an AGM?

An AGM is a formal gathering of the Development Company’s members, Board members, and staff. AGMs serve a vital function by providing an opportunity for you, our members, to discuss the Company’s performance, review financial statements, make key decisions and ask any questions you might have. AGMs are not only essential for maintaining transparency and accountability, but they are also mandated by law. AGMs play a crucial role in ensuring that the Company remains well-governed, financially responsible, and focused on the community’s priorities.

What is the purpose of an Annual General Meeting?

It allows members, Board members and staff to come together and discuss essential aspects of the Company. Key objectives of an AGM include: -

Reviewing the Company’s Performance

The AGM serves as an opportunity to present the Company’s financial statements, annual reports, and other relevant documents, allowing members to assess our overall health and consider the progress we have made during June 22 to May 23.

Electing or Re-electing Board Members

It is the time when our members appoint, or reappoint, Board members, ensuring the Company’s governance structure remains effective and in line with our members’ interests.

Making Key Decisions

AGMs provide the opportunity to discuss and make decisions on matters that may impact on the Company moving forward, matters that are important to you, our members.

Facilitating Communication

Our AGM provides an opportunity for you, our members, to engage with the Board and staff to ask questions and express your opinions or concerns.

Maintaining Transparency and Accountability

AGMs provide a dedicated place and time for open dialogue and the presentation of essential Company information therefore fostering transparency and accountability within the Company.

Role Specification

As a Director of The Garve and District Development Company, you will be at the heart of deciding how the community’s needs will be met, and how everyone’s well-being will be improved. You will play a unique role in regenerating and developing the community in which you live and work, for the benefit of everyone living in it, now and in the future.

Our vision

The company has a vision of a self-sustaining community where everyone leads the fulfilled life they seek. Its mission is to improve the social, cultural, economic and environmental well-being of individuals and businesses by identifying and meeting community needs in these areas. It will create enterprise and projects, care for the environment, and promote the use of local resources, working with and for the local community, involving people, groups and businesses.

Your enthusiasm

While we welcome applications from individuals who can bring useful and professional experience you are not expected to be an expert. We ultimately want people who are willing to give their time and have the enthusiasm to contribute to the community.

This is a voluntary role and your responsibilities as a director will span a period of two years.

Director responsibilities

The Board of Directors is responsible for:

Strategic and business planning to create a business plan that meets the needs of the community

Commissioning a programme of new projects and upgrading existing community assets to meet these needs

Monitoring projects to keep them on track

Ensuring the company is run properly

The financial well-being of the company

Your job is to make sure things get done, not to do the job yourself. We have two development officers who handle projects, and they in turn will delegate projects to a sub-committee or a community group. You may be responsible for overseeing a particular project and report back to the other Directors as necessary. Your time commitments will be:

Up to a maximum of two hours a week
A two hour board meeting once a month

Who can apply

To apply, you must permanently reside in the Garve & District Community Council area, be 16 years or older and support the objectives of The Garve & District Development Company.

How to apply

Applicants should provide a statement (in approximately 200 words or less) that describes your motivation for applying. Include details about the experience and/or skills you will bring to the role.

Why being a Company Member and attending our Annual General Meeting is important (Reminder 2)

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